Subordinated to the aim envisaged by the letter, the form of a business letter contributes to obtaining a favourable atmosphere and business environment. The business letter is most of the times unique, but in the case of repeatable operations containing small or series merchandise, for certain parts of a business transaction, forms may be used. These include the enquiry, the offer, technical specifications, the invoice, transportation instructions, etc.
In order to have an aesthetic aspect of the letter, certain
requirements must be fulfilled:
- A balanced placement of the text on the paper
- Avoiding to split words into syllables
- Text must be written in paragraphs
- Text should be continued on a new page only if it contains
more than two lines.
- The extra documents connected to the letter should be
placed in enclosures
- Post scriptum should be avoided
In international business correspondence, there are two main
forms of arranging the text in a page: the indent style - especially
used by UK and USA firms, and the bloc forma letter style. The
latest is considered to be a modern layout and used more and
more. As variants the semi-bloc form and the modified bloc form
can be used. Each one has distinctive features () .
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