The following stages are involved in writing a report: clarifying your terms of reference; planning your work; collecting your information; organising and structuring your information ; writing the first draft; checking and re-drafting.The terms of reference of a report are a guiding statement used to define the scope of your investigation.
You must be clear from the start what you are being asked to do. Knowing your purpose will help you to communicate your information more clearly and will help you to be more selective when collecting your information.Careful planning will help you to write a clear, concise and effective report, giving adequate time to each of the developmental stages prior to submission.
This should include the title of the report, the author's name,module, course and the date.Acknowledgements.You should acknowledge any help you have received in collecting the information for the report. This may be from librarians, technicians or computer centre staff for example.Contents.You should list all the main sections of the report in sequence with the page numbers they begin on. If there are charts, diagrams or tables included in your report, these should be listed separately under a title such as ''list of illustrations'' together with the page numbers on which they appear.
Abstract or summary.
This should be a short paragraph summarising the main contents of the report. It should include a short statement of the main task, the methods used, conclusions reached and any recommendations to be made. The abstract or summary should be concise informative and independent of the report. Write this section after you have written the report.
This should give the context and scope of the report and should include your terms of reference. State your objectives clearly , define the limits of the report, outline the method of enquiry , give a brief general background to the subject of the report and indicate the proposed development.
This is the section where you can analyse and interpret your results drawing from the information which you have collected, explaining its significance. Identify important issues and suggest explanations for your findings. Outline any problems encountered and try and prevent a balanced view.
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